Supply Restock at the Hospital—New items and reminders

Supply Restock at the Hospital—New items and reminders

Please remember that when you are pulling items from the hospital supply vending machines, you must enter a Patient MRN/Hospital number.  This is how they track supplies for billing the patient.  Also, only take the items you used for that patient.  If you remove additional items to help restock your unit, the patient is charged for them.  If you are in dire need of additional items to stay inservice for another call, please check with the charge nurse to see if they are willing to provide you with additional supplies.  Otherwise, you will need to restock items that are missing or used for a refusal back at your station.  Here are some tips to help you out!

  • Both SPAH and VBGH are nearly complete making the supply vending machine match the new TEMS Restock form.  Items no longer restocked by the hospital include ABD pads, normal saline, tape and cravats.  The TEMS restock form and policy can be found here: http://tidewater.vaems.org/tidewater-ems-council/protocols/2016-tems-protocols/2016-apendixes/2048-appendix-f-restocking-policy-and-form-2016
  • Both hospitals have ADDED In line CO2 detectors (for the intubated patient-not the NC style).  Check out this link for a picture:  restock EtCO2 sign
  • Please note that SPAH has bundled 2 packages of electrodes.  If you ran a non complicated 12 lead, you only need one “set” of electrodes from that machine.
  • If you legitimately use numerous items that are a bit off from the normal use, there should be information in the patient report that reflects this. For instance if you take two IO needles, there should be two IO attempts, If you used 5 packages of electrodes, there should be a note that the patient was very sweaty and hard to get a 12 lead on.  One last example might be a note about the patient being very hairy which delayed a defibrillation since you had to use another set of defib pads.  If a question comes up, there should be strong clues in the patient report to indicate the need.
  • If you work on a patient and pronounce them deceased or obtain a refusal, you can enter 99999999 (a total of 8 number 9’s) when there is no MRN issued by the ED.  This not ok for generic restocking or because you forgot the MRN number though.
  • Note–Please do not use the green fitted sheets .  They are for in-hospital use only.
  • We are monitoring supply use and entries and may contact you for clarification.  Here is a general restock sheet that contains various bits of information as well.  Hosp vending machine restock notes
  • If you have any questions about restocking after a call, please check with fellow crews or a supervisor.