Patient Report Deadlines and When To Do One

Patient Report Deadlines and When To Do One

In case there are any questions about when patient/case reports are due and who might be responsible for it, here is a little reminder.

  • Per State regulations, your report is due within 12 hours. (12VAC5‐31‐1140) This means it must be posted and complete within 12 hours.
    • We strongly recommend that you finish and post all of your reports before you leave at the end of your shift.
    • If you are having a busy day and can’t keep up with your reports, you can contact a supervisor for assistance but you are still ultimately responsible and within 12 hours.
  • Every EMS case must have a completed report associated with it.
    • If there is a patient (transport or refusal), the AIC for the patient is responsible to complete a patient report.
    • If you are cleared by a fire or EMS unit onscene, one of the onscene units is responsible.
    • If the dispatcher clears all units and neither fire nor EMS arrived, the ambulance crew is responsible to complete the cancellation report.
    • All Standby cases must have a completed report. If there are numerous units on the incident and no patients, command will assign a unit to complete a standby report for the case.
    • If the case was dispatched as an EMS call (EMS units dispatched) and no one needs EMS (treatment or transport), the onscene unit will complete a report.
  • Reports will now lock after 3 days. This means that you cannot alter the patient report on day 4.

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